Health Care Practitioner Information Sheet

Part 1: Quick Summary

STUDY TITLE

IMPlementAtion of the ‘Torbay Shared Decision-Making Charts for Knee osteoarthritis (IMPAKt)

AIM OF STUDY

We would like to speak with health care professionals and patients who have used the Torbay Shared Decision-Making Charts for knee osteoarthritis (The “Torbay Knee Chart” from here on) , to understand their views and experience of using the Torbay Knee Chart. This feedback is essential for us to understand if the Torbay Knee Chart is acceptable to patients and healthcare professionals and can be implemented as intended. The feedback we receive will help us to optimise the Torbay Knee Chart for use.

WHAT DO I HAVE TO DO IF I TAKE PART?

1) You will be asked to take part in an interview by phone or video call which will be audio recorded.

2) We would also like to speak to the patients you have used the Torbay Knee Chart with. So we would ask that you invite your patients to be interviewed.

WHAT ARE THE ADVANTAGES OF TAKING PART?

1) You will help to improve the design of the tool for your future use, other health care practitioners and patients with knee osteoarthritis.

2) GPs and Physiotherapists will be reimbursed for their time.

If you have any questions, please ask the researcher.

If you are interested in talking part, please read part 2

 

Part 2: Detailed Information

WHY AM I BEING ASKED TO TAKE PART?

You have been invited because you are a healthcare professional who has used the Torbay Knee Chart shared decision making chart with your patients.

DO I HAVE TO TAKE PART?

No, it is up to you. If you decide not to take part, you do not need to give a reason.  You are also free to leave the study at any time.

ARE THERE ANY DISADVANTAGES OF TAKING PART?

If you take part in the interview it will take around an half an hour of your time.

WHAT HAPPENS IF I AM INVITED TO TAKE PART IN THE STUDY

1) The researcher will invite you to take part in a telephone or video-call interview lasting typically no more than 30 minutes. The researcher will answer any questions you have and, if you agree to take part will arrange a time for the interview that is convenient to you.

2) Before the interview, we will ask you for your verbal consent to participate and this will be audio-recorded at the beginning of the interview (a copy of a verbal consent form signed by the researcher will be sent to you after the interview). Alternatively, we can send you an e-consent form by email, which you can complete and return by email before the interview.

3) During the interview the researcher will ask you about your experiences of using the Torbay Knee Chart and what improvements you feel could be made. This will be via a one-off phone/video-call at a time convenient to you and is likely to take 30 minutes. GPs and physiotherapists will be paid for their time.

4) You will also be asked to send an invitation to the patients you have used the Torbay Knee Chart with. We will provide an invite template with the details of the study to email or text to your patients. This will include our contact details and a link to the study website, which provides more details about the study and what is involved in taking part. We will then follow-up with any patients who contact us and are interested in taking part in the study. We would appreciate if you could send the email invitation to all of the patients you have used the Torbay Knee chart with, so we can speak to a wide range of people about their experiences.

CAN I CHANGE MY MIND AND STOP THE INTERVIEW ONCE IT HAS STARTED?

Yes. You are free to ask for the interview to be stopped at any time, or you can choose to stop and then restart at any time, without giving a reason.

WHAT HAPPENS TO THE AUDIO RECORDING & INFORMATION?

1) The audio recording device is encrypted and protected by a password. The recording will be transcribed by a University of Bristol authorised transcriber who has signed a data protection agreement with the University, and has guaranteed to store and transfer data securely in accordance with the Data Projection Act. The audio recording will be stored on password protected computers and protected in accordance with the Data Protection Act.

2) The transcription will be anonymised by the researcher, to remove any identifiable information (e.g. names, dates, places). The research team will then analyse the transcription and look at how people experience using the Torbay Knee Chart, its acceptability, and what improvements can be made.

3) The findings of the study will be published in reports and scientific journals and presented at scientific conferences so other people (academics, researchers, clinicians and patients) can learn from your experience. With your consent we may use some anonymised quotations from the interview in any final published results.

4) Personal data (e.g. contact details) will be stored for 12 months after the study has ended and then will be destroyed. Anonymised electronic research data (anonymised electronic transcripts of the audio-recordings) will be stored indefinitely in keeping with the University of Bristol Research Data Repository policy. All data procedures will be in keeping with Medical Research Council (MRC) guidelines, and the General Data Protection Regulation (GDPR) and Data Protection Act 2018.

WHAT WILL HAPPEN TO THE RESULTS OF THE STUDY

You will be provided with a summary of the findings of this study if you wish to receive it. The results of this study will be published in reports, scientific journals and presented at conferences.

HOW WILL WE USE INFORMATION ABOUT YOU? 

  • We will need to use information from you for this research project.
  • This information will include your name and contact details. People will use this information to do the research or to check your records to make sure that the research is being done properly.
  • People who do not need to know who you are will not be able to see your name or contact details. Your data will have a code number instead.
  • We will keep all information about you safe and secure. Once we have finished the study, we will keep some of the data so we can check the results.
  • We will write our reports in a way that no-one can work out that you took part in the study.

WHAT ARE YOUR CHOICES ABOUT HOW YOUR INFORMATION IS USED?

  • You can stop being part of the study at any time, without giving a reason, but we will keep information about you that we already have.
  • We need to manage your records in specific ways for the research to be reliable. This means that we won’t be able to let you see or change the data we hold about you.
  • If you agree to take part in this study, your data saved from this study may be used for future research.

WHERE CAN YOU FIND OUT MORE ABOUT HOW YOUR INFORMATION IS USED?

You can find out more about how we use your information:

WHO IS ORGANISING & FUNDING THE STUDY?

The study is being hosted by the Bristol North Somerset and South Gloucestershire Clinical Commissioning Group and sponsored by the University of Bristol. This study is funded by through Research Capability Funding awarded to Chief Investigator, Dr Andrew Moore.

WHO HAS REVIEWED THE STUDY?

The study has been reviewed by the University of Bristol Faculty of Health Research Ethics Committee and reviewed and approved by the NHS Research Ethics Committee, to protect your interests.

HOW TO MAKE A COMPLAINT

If you wish to make a formal complaint please contact the University of Bristol Research governance team: research-governance@bristol.ac.uk

RESEARCHER CONTACT DETAILS: Dr Sophie Turnbull,sophie.turnbull@bristol.ac.uk, 01174283734